Westsail Owners Alliance - Thread: "2007 Rendezvous Planning"
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Thread: "2007 Rendezvous Planning"

12,268 posts on 2,444 threads   •   From Mar 07, 2004 - Jan 08, 2012


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2007 Rendezvous Planning


This is a general call for local Rendezvous coordinators to step up! In the spirit of keeping the WOA alive and well, I?ve volunteered this year to be the official WOA Rendezvous coordinator. My husband and I are about to launch our W28 after a 5-year rebuild project and I guess I got so carried away with the idea of kicking-back and relaxing with fellow Westsail owners that I volunteered to help organize the parties! This year the WOA will support local coordinators with their choice of $200 towards festivities or $200 worth of Westsail logo gear for door-prizes. We can also make additional gear available for a merchandise table. So I?m currently ordering some great Westsail logo gear (t-shirts, polo-shirts, hats, etc.). I?m hoping to encourage anyone who can muster?2 boats and a six pack? to keep the spirit alive and organize a get-together. The WOA will offer ideas, moral support, help with getting the word out and a little financial support ($200 mentioned above, in lieu of gear if you prefer). Plus don?t forget w Bud has graciously helped with mailing lists and label in years past, and has tried to attend most Rendezvous in years past as a great resource and guest-speaker.

Here are some ideas for a great weekend for would-be local coordinators to start planning:
1) Friday Night/Saturday morning: Most Rendezvous have a check-in Table of some sort. Not all, but some prior Rendezvous have collected a check-in fee, and I personally don?t think collecting say $20 per boat as a check in fee to cover refreshments (coffee, donuts, beer for the pot-luck, etc.) would be out of line. If most folks will be checking in Saturday, you may want to limit Friday night to cocktails on the dock or on a couple of host-boats for people to start getting to know each other rather than a formal dinner.
2) Saturday Morning: Boat visiting. Even if nothing else were planned, I?m pretty confident that most Westsailors would be happy spending the entire weekend drinking on each others boats and checking out the different layouts/gear/finishes and generally just socializing and sharing experiences or?telling sea-stories and bragging?, so don?t forget to set aside some time for this. Keeping a good supply of coffee brewing at a central location on the dock would be nice. Some folks have rented large coffee makers for the occasion. If Bud is available, it seems he?s done mini-surveys as he?s visited boats (I think he works for beer).
3) Saturday Afternoon: some prior get-togethers have organized a friendly race or group sail. Others have pointed folks in the direction of some local tourist attraction. One novel idea I really liked was a mini swap-meet for owners to sell or trade surplus gear. Other folks had a for sale or trade posting area at the check-in table.
4) Saturday night: Potluck at the dock/beach or yacht club seems to be the easiest. Have a sign-up sheet for various dishes at the check-in table. The potluck can be combined with the?official? meeting. And it seems to add something to have a pre-organized speaker presenting on some topic (sail handling, anchoring, etc.) or a fellow boat owner showing slides of some adventure. But really, if you can?t come up with a speaker, I?m sure no one will miss it, just have some extra beer around and maybe plan an activity, I haven?t seen anyone try a talent-contest yet but why not?. The?official? meeting part can be concluded with door-prizes or prizes for furthest traveled to attend, or lamest excuse for not bringing their boat, etc.
5) Sunday morning? again coffee and donuts and boat visiting for goodbyes should be the most taxing thing on the agenda. For some Rendezvous, planned over long weekends, this is the day that group sails, dinghy racing or sight-seeing has filled out the day. Leaving a more relaxed schedule on Saturday.

Anyone considering organizing a local rendezvous should check out Bud?s piece in the Fall 2003 Windblown for some inspiration, to quote him?Everyone goes away with new ideas as to fitting out their boat, information on cruising areas they have not been to, new friendships made and old ones renewed, and a sense of the camaraderie associated with these unique sailboats.? I also encourage would-be coordinators to start posting on the WOA Website under the appropriate local area Rendezvous thread to start getting a feel for whose interested in attending in your area, and better yet helping out by manning a merchandise table or hosting some portion of the weekend?s activities. Please contact me for help, contact lists, ideas and encouragement at well as to organize logo-gear. Also I would love input from prior organizers. Regards, Colleen Crystal. colleen@westsail.org

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